Checklist for District Test Coordinators

The Test Coordinator Manual contains all the information you’ll need to prepare yourself and your staff for testing. Download and reference the manual leading up to and on test day. The Proctor Manual is also an available resource.

As the district test coordinator, you're responsible for the following tasks:

  • Order tests for your schools. Select your testing start date, select grades of student testing, and order test quantities for each school.
  • Reach out to your schools and have them review the order placed for completeness in SSOR. They may need to provide additional information to complete the order (i.e. school Testing Coordinator contact information).
  • Upload student registration data in SSOR for your schools. IMPORTANT: This is required if you indicate on your district order that the district will upload student registration data.
  • Reach out to school staff to review and validate the uploaded student registration data, including testing accommodations, in SSOR and register students to test. IMPORTANT: Uploading student registration data does not register them to test.

Helpful Resources

Timeline for Districts Only

Milestone Actions
Deadline to request accommodations
Milestone Actions
Complete your order
  • Alert your schools if you're placing the order on their behalf.
  • Select a testing start date for all schools or allow each school to chose their own, select grades of students testing, and order test quantities for each school.
  • Indicate whether your district will upload student registration data, or each school will.
  • Identify your staff and make sure all of their contact information, including your own, is up to date in SSOR.
  • Go to to learn about network and device requirements for digital testing.
  • Identify school or district technology staff to help prepare your network and devices.
  • Identify an SAT Suite Ordering and Registration Access Manager who will enable staff access to SSOR. Visit the Help Center for more details about the access manager role.
  • Identify a purchaser who will place your district order. Your access manager, using the Managing Access Tool, should assign them the SAT Suite Ordering role in SSOR.
  • Identify a staff member that will upload student registration data into SSOR. Your access manager, using the Managing Access Tool, should assign tnem the SAT Suite Data Coordinator role in SSOR.
  • Check in with your schools about their preparations.
  • Read through the Digital In-School Testing Checklist to learn about all tasks leading up to test day.
Milestone Actions
Submit student registration data in SSOR. If your district indicated they would upload student registration data on your district order, your district's SAT Suite Data Coordinator must upload a student registration data file in SSOR, fix any data errors (as applicable), and submit the data for the next validation step that school's must complete. IMPORTANT: If schools also placed an order for this test (i.e. for different grades than ordered by your district), then they will be required to upload and submit student registration data in SSOR as well.
Milestone Actions
The school validates and registers students for testing
The school's test coordinator should confirm all students who intend to test have accurate records in the registration roster in SSOR. After student records have been validated, each student who will be testing should be registered in SSOR. Registered students' information will appear in TDTK within 2-3 business days.

IMPORTANT: Schools should carefully check the accuracy of student data prior to registration. After registration, student records will be locked for testing. Any changes (i.e. name misspelling or incorrect grade) will need to be managed by deleting the record in SSOR and re-adding the corrected record manually. Any post-registration activities completed in TDTK for that student will need to be completed again.

The school's SSD coordinator should confirm that approved College Board testing accommodations are associated to those students that need them in SSOR. They can use SSOR to waive or append missing approved accommodations as needed. They should complete this task prior to the school's test coordinator registering them, however, accommodations can be updated after the student is registered (these updates however may take up to 2 business days to be reflected in TDTK).
  • Help coordinators prepare for accommodated testing. Learn about accommodations for digital testing.
  • Ensure that your school or district technology staff has made shared testing devices available for the Digital Readiness Check with Bluebook installed on each one.
  • Remind school staff to complete their required training and begin reading the manuals and guides.
Milestone Actions
Digital Readiness Check
Orient students for digital testing and check for any technology issues.
  • If needed, help your staff add or delete any students from your registration file in SSOR.
  • Prepare staff and students for digital readiness check.
  • Ensure accommodated students are prepared for the digital readiness check.
  • Remind staff to complete their required training in the online learning system and print sign-in tickets for students from Test Day Toolkit.
  • Work with your staff to fix any issues found in digital readiness check as you prepare for test day.
  • If you have students approved to test with paper materials, ensure the shipment was received and securely stored before test day.
  • Check that all testing staff feel prepared and have the guidance they need for a successful test day.
Important: Only use Test Day Toolkit to print sign in tickets. It should not be used during the digital readiness check and no room or start codes should be given out.
Milestone Actions
Final preparation for the school
  • Ensure all staff have completed training.
  • Confirm your school and district technology staff have configured the network to allow necessary traffic.
Milestone Actions
Score release and invoicing
  • Be familiar with After Test Day steps.
  • Review the Test Dates and Deadlines so you know what to expect.
  • Ensure you have access to the online K–12 Reporting Portal so you can access scores and review prior to student score release. More information on accessing the K–12 Reporting Portal.
  • Prepare your counselors for student score release.
  • Remind your staff to download score PDFs from the online K-12 Reporting Portal and share them with students.
  • Remind students who participated in BigFuture® School to access their scores on the mobile app.
  • Invoices will be emailed to the billing contact on your order in mid-May. Districts and schools will be billed for the orders they placed separately, as applicable.