Steps to Complete Registration

Schools should reserve one week to complete these initial 3 steps to register your students. The following tasks all occur within the SAT Suite Ordering and Registration (SSOR) application. This week one is followed by a week dedicated to Validate Uploaded Data and Register Students.

Need help with SAT Suite Ordering and Registration (SSOR)? Check out this short demo on how to access SSOR, order tests, and register students.

SAT Suite Data Coordinator

The role that manages registration data.

• Upload Registration Data
  • Download SSOR Registration template. You must download and use this template, a comma delimited (.csv) format.
  • You may need to work with your district or student information system administrator to extract student data from your systems to create your SSOR student registration data file upload.
  • Add student data to the template following the Registration Data File Upload Specifications.
  • Copy your data into the template .csv file. Please don't try to type the same headers into your own .csv file, as you're likely to make a mistake and encounter file upload errors.
  • Test taker data must be submitted in the correct format, or you will receive errors in SSOR that require you fix the data in your upload.
• Review and Fix any Warnings or Errors
  • Within 24 hours, the user sees an error report in SSOR for any data elements that don't conform to the expected format or that may have incorrect data. You must fix these errors and upload a corrected file before SSOR will let you proceed.
  • Review the logs and resources within SSOR for any errors or warnings that are flagged.
  • Fix the errors in your original data file or in a new template and upload your corrected student data. Do not upload the error and warnings report.
  • All errors must be fixed, but it's possible some warnings do not need to be fixed. You will be able to proceed in the upload flow once all errors are resolved.
• Submit Data
  • Once SSOR has validated there are no data errors in your file upload, you must submit the registration data. Important for Districts: Once you submit your data file, you cannot submit a replacement file. Ensure all data including all intended schools are included in your data file.
  • After data has been submitted, a student roster will be made available for the SAT Suite Registration role user(s) to validate in an online registration roster in SSOR.

Additional Details

For additional support, download our Digital Registration Guide for Districts and Schools.

Note: Homeschooled or away students may reach out to participate in your school's administration. You will need to collect the required data to register these students so they can be included when test taker information is uploaded in SSOR.

Students must be registered in the SAT Suite Ordering and Registration (SSOR) site for digital testing before their Test Dates and Deadlines. SAT Suite registration is available in the SSOR site for spring 2024 testing in early February 2024.

To access the SSOR site for registration, you must have the Role Setup Using the Managing Access Tool by your organization's SSOR access manager. More information on this process can be found in the following Help Centers, under the Accessing section.

Registration Data File Upload Specifications

Important: If you export data from your student information system, you may need to update some of the values to adhere to the data file upload specifications, otherwise you'll receive errors that you must fix. Additionally, check that extra rows with empty spaces were not appended during your data export and remove any rows added in error before you upload your file; otherwise, you'll receive errors that you must fix.

The file must match the format of the template and meet the specifications below. At this time, there are no data import capabilities from outside systems to College Board for SAT Suite registration.

Notes about submission:

• For data to be processed correctly, files must be submitted with columns in the correct order and with the exact Column Headers (see table below) positioned in the first row of the data.
• Your file name may not contain special characters.
  • Acceptable file name characters: uppercase letters (A-Z), lowercase letters (a-z), numbers (0-9), period ( . ), hyphen ( - ), parentheses ( ( ) ), underscore ( _ ), space ( ).
  • If any unaccepted characters are present, you'll receive an error message and will be required to fix the file name and reupload your file.
• The following columns are required (in the specified order) in the file upload; however, not all columns require data.
  • Required data: Testing AI Code, First Name, Last Name, Date of Birth, Gender, Grade, Test, Season.
  • Optional data (column headers still required): Attending AI Code, Middle Initial, School Student ID, District Student ID, State Student ID.

Here is a complete layout of the columns in the template. Review the layout below so you understand the expected data values you should provide in each column of your file. Additionally, be sure the data in your file does not include any leading or trailing spaces or you will receive errors and need to fix before proceeding.

Column Position in .csv File	Column Header (to use in your file upload)	Description	Required?	Allowable Values
A	Testing AI Code	The Testing AI Code is the 6-digit AI/CEEB code (which may include a leading 0) of the school where students are testing. This value will determine which school's registration roster to upload the student's data to in SSOR. The Testing AI code must be a valid or existing code and should match the submitting organization's AI/CEEB Code (for schools) or must be a corresponding AI/CEEB Code of a school included in a district's SSOR order (for districts).	Required	Length: 6 characters Format: Numeric
B	Attending AI Code	The Attending AI Code is the 6-digit AI/CEEB code (which may include a leading 0) of the school the student currently attends. This field is used for reporting scores to the student's school after test day. If the school the student attends is the same school the student is testing at (the AI/CEEB Code used in the Testing AI Code field), then you can leave this field blank. Otherwise, you must provide the valid or existing AI/CEEB Code that corresponds to the school the student attends. If a homeschooled student is testing at your school, you will need to enter the appropriate AI/CEEB code for their state. Read more about registering away students.	Optional	Length: 6 characters Format: Numeric
C	First Name	Provide the student's legal first name in this field. You must provide their legal first name and should not provide a preferred name. Any names provided that are longer than the maximum number of allowed characters will be truncated.	Required	Length: Maximum of 20 characters Format: Alpha (A–Z), hyphen ( - ), space ( ), apostrophe ( ' )
D	Middle Initial	Provide the student's middle initial. This is an optional field and may be left blank. Do not delete this column in your .csv data upload even if you don't plan to provide data in this field for any students.	Optional	Length: 1 character Format: Alpha (A-Z) Leave blank for no response.
E	Last Name	Provide the student's legal last name in this field. Any names provided that are longer than the maximum number of allowed characters will be truncated.	Required	Length: Maximum of 35 characters Format: Alpha (A-Z), hyphen ( - ), space ( ), apostrophe ( ' )
F	Date of Birth	Provide the student's date of birth in this field. IMPORTANT: You may need to update the formatting of this column in your .csv file to ensure that the correct format is retained.	Required	Length: 10 characters Format: MM/DD/YYYY, MM/D/YYYY, M/DD/YYYY, M/D/YYYY
G	Gender	Provide the student's gender in this field.	Required	Length: 1 character Format: Alpha F = Female M = Male A = Another
H	Grade	Provide the student's grade in this field. You can only provide a grade that is covered by the school or district order for which you are uploading data.	Required	Length: 2 characters Format: Alphanumeric Acceptable grades: 6 = 6th grade 7 = 7th grade 8 = 8th grade 9 = 9th grade 10 = 10th grade 11 = 11th grade 12 = 12th grade N = No longer in high school 1C = First year in college 2C = Second year in college
I	Test	Provide the test the student is taking in this field. Reminder: When uploading student data, you can only do this one test at a time. You cannot have a .csv file upload that includes more than one test.	Required	Length: Maximum of 3 characters Format: Alphanumeric PNM = PSAT/NMSQT P89 = PSAT 8/9 P10 = PSAT 10 SAT = SAT School Day
J	Season	Provide the season when the student is testing. The season provided must be the season that is covered by the school or district order for which you are uploading data.	Required	Length: 1 character Format: Alpha F = Fall S = Spring
K	School Student ID	Provide the student's school ID in this field. We recommend you provide a student ID for purposes of data matching when scores are delivered after test day. You should not use the student's Social Security Number in this field. Additionally, if there are two students with the exact same details (e.g., twins), you should use this field to distinguish between the two students. If you decide not to provide this data, do not delete this column in your .csv upload, just leave all fields blank.	Optional	Length: Maximum of 30 characters Format: Alphanumeric (A-Z, 0-9), No spaces allowed Leave blank for no response
L	District Student ID	Provide the student's district ID in this field. You should not use the student's Social Security Number in this field. If you decide not to provide this data, do not delete this column in your .csv upload, just leave all fields blank.	Optional	Length: Maximum of 30 characters Format: Alphanumeric (A-Z, 0-9), No spaces allowed
M	State Student ID	Provide the student's state ID in this field. You should not use the student's Social Security Number in this field. If you decide not to provide this data, do not delete this column in your .csv upload, just leave all fields blank.	Optional	Length: Maximum of 30 characters Format: Alphanumeric (A-Z, 0-9), No spaces allowed

If you attempt to upload a student registration data file, but you receive errors in SSOR, review the Registration Guide for more information on resolving data upload errors, including troubleshooting steps. Schools located outside the U.S. should follow steps specific to international in the Test Coordinator Manual.

For more information on registration, check out our Help Center: